STRATIFY is an AI admin solutions company. We take over the repetitive admin that fills your week, the emails, bookings, invoices, paperwork and reporting, so your time goes back to the work your customers pay you for.
We don't sell you software and leave you to work it out. We set up a team of AI agents around the tools you already use, teach it your templates and tone of voice, then run, monitor and improve it for you. You stay in charge of anything that matters.
Enquiries and email, diary and bookings, invoices and payment chasing, documents and letters, weekly reports, and answers from your own records.
02How it works
You message one assistant on the dashboard. It passes each job to the right specialist agent, and anything important waits for your one-tap approval until you decide it can go on its own.
03Who it's for
Any business whose week disappears into admin, from one-person businesses to growing firms with several staff. Every set-up is built around how you already work.
04What makes us different
It's done for you, not another tool to learn. Your data sits in its own separate database, sensitive information is processed on our own hardware, and every action is logged.
05What it costs
Every plan is quoted after a free, no-obligation enquiry, based on exactly what you want to hand over. We reply within one working day.
7specialist agents working as one team
24/7evenings, weekends and bank holidays
1private database for every client
What we take off your plate
Six kinds of admin, handled
Hermes
Enquiries and email
Every enquiry answered, routine emails replied to, and the important ones flagged for you.
Mercury
Diary and bookings
Appointments booked, reminders sent and reschedules sorted, without the back-and-forth.
Mercury
Invoices and payments
Invoices raised on time and chased politely until they're paid, kept in step with Xero.
Scribe
Documents and letters
Proposals, letters and forms drafted from your own templates and past work.
Prometheus
Reports and numbers
A weekly summary of what was handled, what's owed and what's coming up.
Analyst
Records and questions
Ask about your clients, jobs or figures and get answers from your own data.
Client dashboard
Everything, in one place
Every client gets a secure dashboard. See what was handled, approve anything waiting on you, and check the numbers whenever you like, from your laptop or phone.
The real client dashboard, shown with example data.
The power of quiet automation
Seven specialist agents work as one team behind a single assistant you message like a colleague. Emails answered, diaries kept, invoices chased, documents drafted.
Stratify · 08:13Two things need you: a quote over £5k to sign off, and Scribe's draft proposal.
You · 08:15Send me the proposal. Move my 2pm to Thursday.
Stratify · 08:15Proposal's in your inbox. 2pm moved to Thursday, both attendees told.
How it starts
Up and running in three steps
01
Tell us what eats your week
Send an enquiry and we'll talk through your week, your tools and what you'd hand over first. It's free, with no obligation.
02
We build it around you
We connect STRATIFY to your email, calendar and accounts, teach it your tone and templates, and start with everything waiting for your approval.
03
It runs. You check in.
Admin gets done in the background. You approve what matters from your phone or laptop, via the dashboard and get a weekly report on what was handled.
Why we exist
Why we exist
It started with a simple, practical question:
What would you build if the admin simply got done, every day, without you?
A normal week, redrawn
Admin takes up most of the week, leaving little time for the work you're paid to do.
Email and enquiries
Scheduling and bookings
Chasing invoices
Documents and forms
The work you actually do
Handed over, the week looks like this.
So we built it
We let you focus on the work that pays.
STRATIFY focuses on automating and completing your time-consuming and repetitive tasks. We are giving you back time, allowing you to actually work on the real reason you started this business.
This morning, 06:00–09:00
You keep the decisions. It keeps everything else moving.
STRATIFY connects to the email, calendar, messaging and accounts you already use, then quietly does the repetitive parts. Anything that needs your judgement comes to you. Everything else gets done.
Four steps, every task
From the moment an email lands to the summary on your phone, this is what happens.
STRATIFY watches your inbox, calendar, WhatsApp and accounts. Nothing to migrate and no new software for your team to learn.
STRATIFY reads each new task and hands it to the right specialist agent. Anything that needs your judgement is flagged to you, never guessed.
Replies sent, bookings made, invoices chased and documents drafted, in your tone and from your own templates, around the clock.
A plain-English summary on your dashboard every week, showing what was done, what is waiting on you, and what changed.
One assistant, seven specialists
You send one message. STRATIFY gets the right agent on the job, and tells you when it's done.
STRATIFYYour single point of contact
An admin team that never clocks off
Set up around your business, with your templates and your tone of voice. You approve every template before anything goes out.
1 database per clientNever shared
7 specialist agentsWorking as one team
24/7 coverageEvenings, weekends, bank holidays
Works with what you have
No new systems for your team. STRATIFY works inside the ones you run on today.
Email
Sorts incoming mail, answers the routine, drafts replies to the rest and follows up when nobody writes back.
Calendar
Takes bookings, avoids double-booking, sends reminders and reschedules without the back-and-forth.
WhatsApp and Telegram
Where you talk to STRATIFY, and where your customers get quick confirmations and updates.
Xero
Raises and chases invoices, and flags payments that don't match up.
Stripe
Handles payment links and receipts for businesses that take card payments.
Client dashboard
Everything, in one place
Every client gets a secure dashboard. See what was handled, approve anything waiting on you, and check the numbers whenever you like, from your laptop or phone.
Whatever your business does, if your week disappears into emails, bookings, invoices and paperwork, STRATIFY fits. What changes is the stage you're at, and that shapes what we take on first.
A quick check
Sound familiar?
You're answering emails at 10pm
Enquiries go cold before you can reply
You chase the same invoices every month
Booking one meeting takes five emails
Paperwork eats your Friday afternoons
You've thought about hiring just for admin
If two or more of these ring true, STRATIFY will give you hours back every week.
By stage, not by sector
What it takes on at each stage
01Sole traders and freelancers
Be the whole business, without all the admin
Inbox triage and routine repliesHermes
Quotes and invoices sent on timeScribe
Late payment chasersMercury
A calendar without the back-and-forthMercury
A weekly view of what's owedPrometheus
A typical first workflowInvoices sent the day the work is done, then chased politely until they're paid.
02Small teams
Everyone on the work, no one on the admin
Enquiries answered around the clockHermes
Bookings, reminders and reschedulingMercury
A shared inbox kept under controlHermes
Documents drafted from your templatesScribe
A Monday summary of the weekPrometheus
A typical first workflowEvery new enquiry answered within minutes, with a booking link and a follow-up if they go quiet.
03Growing firms
Grow without hiring for admin
Client onboarding packs and formsScribe
Chasing documents and signaturesMercury
Invoices raised and reconciled in XeroMercury
Answers from your own recordsAnalyst
Reports on the numbers that matterPrometheus
A typical first workflowNew clients onboarded end to end: welcome email, forms, document chasers and a file ready for review.
04Businesses handling sensitive data
Careful with data, by design
Each client's records kept separateSentinel
Sensitive data processed on local modelsSentinel
Restricted logging for confidential mailSentinel
Retention set to your policyArchitect
Export or erase everything on requestArchitect
A typical first workflowAdmin automated with UK GDPR built in from day one: separate data, local processing where needed and a full audit trail.
Honestly
Is it right for you?
A great fit if
Your admin repeats week after week
You run on email, a calendar and accounting software
You want things done your way, in your tone
You'd like to approve what matters before it goes out
Probably not yet if
You only get a handful of emails a week
Your admin is already handled by a team you're happy with
The work needs someone physically on site
You'd rather keep every task fully manual
Made to measure
Every set-up is built around you
01
We learn your week
A free call to map the tasks that repeat, the tools you use and what you'd hand over first.
02
We start the set-up
Usually the one that costs you the most time, set up with your templates and running in draft mode first.
03
We add more as it earns trust
Once you're happy, we switch on more tasks and review what's working with you every month.
We believe your data should belong to you, and only you
Built for regulated UK businesses
Compliance is part of the design, not a policy page. Here's what that means in practice.
One database for each clientYour records and search index sit in their own isolated store. There's no shared pool where one client's data could reach another's.
1:1
Shared data storesBecause nothing is pooled, UK GDPR erasure and export requests are clean: we remove or hand over the whole thing.
0
Hours to notify the ICOBreach handling is built to support notification within the 72-hour window, with monitoring running around the clock.
72
Health data stays localSensitive health information is processed on locally hosted models by default, in line with UK GDPR Article 9.
Art. 9
A dashboard that locks itselfYour client dashboard is encrypted, only opens with your password, pauses sign-in after repeated failed attempts and signs you out after 15 minutes without activity.
15 min
Legal correspondence, logged lessRestricted logging means privileged content isn't sitting in system logs. Every cold email carries a PECR-compliant unsubscribe, and you set how long records are kept.
